In the event of change, necessary modification may be made in the organising process, organisational structure and organisational goals, so as to bring them in conformity with the change. To eliminate these boundaries managers might use virtual organisation (a small core of full time employees and hiring outside specialists as and when the need arises); network organisation (concentrate on core activities and balance activities to be outsourced); modular organisation (outside vendors to supply components and the organisation to do assembly job); and learning organisation (per se not a specific organisation structure, but describes an organisational mind-set or philosophy that has significant design issues). This implies the allocation of authority and responsibility among employees of the enterprise in such a way that each person should know who is responsible to whom and for what. When people work together in a formal relationship of superior and subordinate, they come in contact with each other. Among all teachers, the teacher who has the ability to administer the overall working of the department will be appointed as Head of the department. It will ensure efficient operation of the organisation to meet present needs. Grouping or Classification of Activities: In this stage grouping of activities related to one another is done. Classifying and Grouping Activities 4. Areas such as production and maintenance require certain technical skills and qualifications, and as such, jobs in these areas are given too technically qualified people. Uploader Agreement. 2, No 3, 2005, pp. Clear Definition of Objectives: 6. These form ‘the building blocks’ of the organisational structure. Organizing essentially implies a process which coordinates human efforts, assembles resources and integrates both into a unified whole to … These form ‘the building blocks’ of the organizational structure. “Getting organized” implies the creation of a harmonious work environment. After grouping the various activities under different departments and sub-departments, the jobs are assigned to the individuals on the basis of their aptitude and skills. These various aspects of the organising function of management are discussed here under the following two broad heads: The term ‘organising” refers to the process of identifying and grouping of activities to be performed and dividing them among the individuals and creating authority and responsibility relationship among them for the accomplishment of organisational objectives. Through it, activities are divided, grouped-up and assigned to the concerned department having requisite competence, and resources, and the department develops as a specialised centre for those activities. The BEST Organizing Steps to Follow For an Organized Home. ii. Coordination – Coordination is an integrating function. Authority flows from top to bottom in the hierarchy. More routine the technology, the structure will be more standardised and mechanistic. It’s important to point out though, that this is a process. However, since organisational plans change with the passage of time, organisational objectives have to be also restructured. Each unit of total work is called a job. In order to ensure effective performance, it is essential that parity is created between the nature of a job and ability of the employee responsible for that particular job. At this stage, duties are assigned to different subordinates and heads of departments on the basis of their specialisation. The whole work is to be divided into smaller activities so that duplication is avoided and work can be completed as per the organisational objectives. A line position means one who is in direct chain of command and is responsible for achievement of organisational goals, whereas a staff position is meant to provide guidance, expert advice, and support to line officials. Drucker has said that “an institution is like a tune; it is not constituted by individual sounds, but by the relations between them.” This step involves the creation of superior-subordinate relationships. It is detailing all the work that must be done to attain the organisations goals. Equally important is to decide how many people will report to one manager. Identifying and Classifying the Work Activities 3. This grouping or combining of activities is called departmentation. Organizing involves a series of steps that need to be taken in order to achieve the desired goal. Removes doubts in authority relationships: Organisation structure allocates authority and responsibility, and thereby, enables people to know who is responsible for what and to whom in the organisation. Consideration of Plans and Goals 2. A good organisation structure provides people with the supportive structures to attain organisational and individual objectives. The business organisation is thus a structure and organising is the process. Authority flows from top to bottom and responsibility from bottom to top. For example, the finance department wants to cut down costs, but marketing department wants more funds to advertise the products. Thus, informal organisation may be defined as a network of personal and social relations, arising out of communication and behavioural tendencies in the course of functioning of a formal structure of organisation. 2. A comparative study of formal organisation and informal organisation will be useful to comprehend their real nature. Larger the organisation it tends to have more work specialisation, horizontal and vertical differentiation, and rules and regulations. Every department works under the supervision of departmental head and is governed by a set of rules, procedures and standards. Organisation structure is a mechanism through which manager’s plan, allocates, direct, coordinate and control the activities of people. During working, the overall goals of the company may become submerged or conflicts between work units or members may develop. Every individual is given the authority necessary to perform the assigned activity effectively. While preparing Chocolate Candies, one only hots up the raw Chocolate, the next’s man puts hot stuff n dyes, the third person puts into fridge, the fourth person brings it out from the fridge and the dyes, the fifth person starts wrapping, and the next person puts then into boxes. It is very essential to establish well-defined clear-cut structural relationships among individuals and groups. This stage reveals if any reorganising process is necessary to steer the activities of the departments in the desired direction. 3. Teaching Your Children to Organize: Stop Tossing Their Stuff! Various Steps involved in process of organization. Share Your PDF File While delegating authority managers should work on establishing authority responsibility relationships in an organisation structure. Come Organize With Me: Kitchen Cabinets. By following the PROCESS steps below anyone can conquer any space of any size. i. The organising function is performed by a manager by taking the following steps: First thing first. Organising is designed on the basis of objectives and it aims at achieving them smoothly. Privacy Policy 9. 4 step process of facility planning are; 1. So in this step, the employees actually start working for a common goal. This is necessary for most desirable performance. Service organisations provide services such as transportation to their customers. 6. Account Disable 12. 2. On the basis of the information about objectives various functions designed to achieve these objectives are determined. It is very important that for effective implementation of plans the work is assigned to such people who possess essential abilities and skills to perform their jobs with maximum efficiency. Objectives determine the various activities which need to be performed and the type of structure which needs to be built to achieve the goal. Therefore, organising is regarded as a mechanism or means to achieve planned objectives. For example, an organisation producing and distributing washing machines has to perform large number of activities that may be related to production, distribution, finance, purchase and personnel, etc. Thereafter the work must be divided into smaller and manageable activities to avoid duplication and share the burden among employees. On the basis of types of products – In this case, activities are grouped into different departments on the basis of products manufactured by the organisation. The head of the department must know that he/she will take instructions from and report to vice principal or principal. The term organizing process refers to the work of determining how to best arrange and utilize your resources in order to achieve the desired results. Organization structure of a trading concern is different from that of an educational institution for the simple reason that activities of the two organizations are different. Thus, the process of organising gives rise to a network of authority-responsibility relationships among members of the organisation. Welcome to EconomicsDiscussion.net! Each major activity is divided into smaller parts. In the later case, organization structure will be market-oriented whereas organization structure in the former case will basically be production-oriented. Defining Authority and Responsibility. Providing Physical Facilities and Right Environment: 7. Each unit of the total work will be a ‘job’. Since objectives of different enterprises tend to be different, they cannot afford to adopt just one topical organisation structure, and yet work efficiently. A good and effective organiser follows series of steps to achieve the desired goal. The job of top management is to formulate the policies, the middle level staff is into departmental supervision and the lower level workers supervise the foremen. 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