Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. These values do not even include theupfrontrecruiting costs. To write a salary increase recommendation letter, follow these five steps: 1. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). The main objective of this letter is to convince the reader to provide more staff. Hope this helps! If you are hiring above the Lower Band, provide justification here. Hi Patricia, Thanks for the feedback! letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal We also need three data operators who will enter the required data into the project systems. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. You might also include in this methodology what could happen if the company is unable to hire qualified additional staff. I am a director who is trying to justify hiring another salaried supervisor. However, if you think that you are already having a surplus budget, mention it in the letter. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. Sample Justification Letter for Additional Staff. edu/academic-policies-and- . Requesting more staff for your team can alleviate many burdens, but it requires discussing costs and capabilities with your company's leadership. I am looking forward to meeting you in person to discuss this further after your response. HR Toolkit for Clients When youre asking for an increase in staff, focus on: In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. }); if($('.container-footer').length > 1){ Impact on goals a company is trying to achieve, Indisputable facts that highlight a need for action, How the business has been/will be negatively impacted by not hiring, An increase in the number of projects being assigned to the team but with the same number of resources (or less) assigned to complete the tasks, Working hours of current staff, which show everyone is consistently working extended hours. The new advertising campaign has increased sales by 40 percent, and we are falling behind in processing orders within 24 hours, which is our target goal. Sample Justification Letter to Hire New Employee. The end result will be a minibusiness case that will defend the decision for adding a new employee. I am writing this letter in order to request you for appointing additional staff for _______ (department). TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. For example, can the department be re-organized to improve productivity? An additional budget request letter is a document requesting more money from a company or institution to complete a project. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. Benefits include paid time off, insurance and retirement savings contributions. This can result in more investors coming on board or current investors increasing their contributions. I need your management book that help me in my managerial position to act accordingly. U S Department of Labor Office of Workers Compensation. In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. Justifying the Requirement of Additional Staff for Outbreak of Workload in the KYEL Construction Project-20XX Contract no. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, Finally, include an action plan and proposed next steps, and propose the metrics you plan to use to measure productivity and improvements. The negative business impact if HR staff isnt added. Below that, add the date, then on the fourth line, add a subject. The companys website is bearing hundreds of complaints about the shipment process which is also because of the understaffed workload. Do you have specific skills gaps that need to be addressed? Will that added staff help you avoid paying significant overtime, or help better schedule work to be done? Open Search. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". However, I have examined the budget of my team and came to know that the company will not experience too much disturbance. . Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. It is highly recommended that you insist your managers followthis process. Focus on the impact. Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Get prepared forthe resistance you'll encounter from your managers. A few of the companies I have worked with use this assumption for administration time. Here are two other ways to look at the same problem. Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. How would you suggest addressing that argument. Email us if you have more specific questions and wed be happy to help. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. 11 August 2020. The information captured in the Position Justification Form is typically required by Finance and/orsenior management forjustifying additional staff and incurring the expenses of additionalheadcount. I hope this helps! Great question and one that others can probably relate to. I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Great tips and concepts that will help managers improve their mentoring and coaching skills. I make it a point to share the same advice that I once received. The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. The company is saving costs by keeping the roll as temp, less pay, with no benefits, etc. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. Add your direct manager's name to the top of the letter. The budget for additional staff is more than just what employees earn. It's very likely that you'll never see the ones that don't! Identify the Need Begin the letter by. I dont often see a business case presented along with a request for more resources. eAuditNet eAuditNet. In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource. -OntarioEmployee Handbook Template, Small Business Renewals Other details have been attached. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. I guess Im looking for some type of percent. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. 653 0 obj <>stream You may hear words like, bureaucratic, unnecessary, or HR make-work project. There are less number of people working on a project than required. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. This is Michael Kerstein, the Assistant Manager, Stigma Dock Groups. It sounds like you are struggling with the capacity to produce work internally or to review work that was outsourced, at least of the quality and standard that you require. Pay attention to timing. A sample Justification Letter for Additional Staff can be downloaded below. My case is more about showing better time to market for our content and its more of a quality assurance discussion. Your company's name and address. While there is a cost . I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Making Decisions. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. State the purpose of your proposal and identify who provided input. Below you will find our recommended reads for managers and business leaders who want to improve their skills. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Begin the letter by explaining that you are requesting a specific number of new employees. Avoid guessing when it comes to requesting additional staff. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. Leviticus has a journalism degree from Lock Haven University, has written for Nonprofit Management Report, Volunteer Management Report and Healthy Pet, and has worked in the healthcare field. Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. endstream endobj 589 0 obj <. Probably never. After all, their team was very busy and they could really use some more people. Check out our 20-minute Retaining Talent presentation! Methods for Workload Analysis and Evaluation of Headcount 3. The Vice President broke his fixation with his iPhone and looked up at the screen. August Colin. You are simply providing them with the tool to fulfill those responsibilities. How can you explain and justify the improvement in quality? Dr John Sullivan is an internationally known HR thought-leader from the Silicon Valley who specializes in providing bold and high business impact; strategic Talent Management solutions to large corporations. FORHR CONSULTANTS This letter is being written to you because a need for additional staff members has been identified. Next Put the Right People in the Right Jobs. [/ezcol_1half_end]. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. Often, the person responsible for HR is doing work thats not really HRs role, Herrmann says. Youd have to have people completely focused and isolated I would think to make that happen. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. Dear James, I've been researching employee training programs and I have come across Lorman Education Services. If your request is denied, the representative will receive an email detailing the reason for the denial. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. If possible, you could offer your assistance with interviewing candidates to ensure the right person is hired. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. They did though, tell me I could hire a temp. Hiring approvals dont always happen the first time theyre submitted, Herrmann notes. Regards, Tim G. Editor The Managers Resource Handbook. Hello! Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. But then again, the data did not lie. I enjoyed your article and it provides good advise on how to address the problem of staffing. 1. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. 1. Canada EC-002J9. The plan outlined new product development ideas which we believed would help make the firm more competitive. With this monetary state, we still can achieve more than $1.8M which is our goal for this project. To request permission for specific items, click on the reuse permissions button on the page where you find the item. In the past few months, our company has experienced exponential growth. Legislation, COVID-19, HR. How much faster will you be able to get to market? She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. HR department staffing decisions should be analyzed based on risks and rewards to determine which activities should be handled in-house and which ones can be outsourced, says Paul Young, SHRM-SCP, HR manager for the American Association of Endodontists in Chicago. Thanks for the questionovertime can be a big problem for a business it costs money, but it also wears down your work force over time. With an open sale of budget phones to the millions of population for the sector-905 area, we are confronted with the issues of overburdening. In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. Ruth resides in North Carolina and works from her office in the nation's capital, Washington, D.C. Don't rush the time frame within which you can bring on additional staff. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. From a management stand point, the data was clearly concerning. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. Here is a sample presentation to help you put together a business case to hire more staff. The Position Justification Form I have tried several different search terms to search for information and ideas and this article is the closest I have found so far. This seems to be more challenging then asking for a no salaried employee. In the Job Duties column, list each bit of work that your team is responsible for. Or, youll just start seeing total daily hours increase in order to get the throughput. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. Which best describes the metrics you track in your organization? Please purchase a SHRM membership before saving bookmarks. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. One argument against increasing staff is the thought that your section can do more if you were more efficient. Both the revenue and expense line can be modified,(10-3) = 7. Follow these five steps to increase your chances for success. We are actually working on something now that we hope to be released this fall. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. } Building a solid business case can get you the help you need. Please email me at[email] for further evaluation or queries. Thanks. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. How will it help? I need ur management book it helps me for my day today activities.I would like to thank you in advance. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. This way you will be able to get your request accepted. #mc_embed_signup{background:#fff;clear:left;font:14px Helvetica,Arial,sans-serif}

, How to Justify the Cost of Hiring a Specialist. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. You can find all of our free templates on our TOOLS AND TEMPLATES PAGE. Letter #1 Re. An exception to this is when it can be shown that there's a high probabilityoffuture return on investment in human capital. Learn to be a Fred! Great advice. Avoid guessing when it comes to requesting additional staff. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. You will need to focus on the benefits the resource will add. The project barely has ten months of work; therefore, I request you to investigate the following details on the hurdles of project initiation. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. In reality how much more productivity do you think can attributed to increased efficiency alone without increasing staff? Parrish, who now reports to the president and CEO, advises keeping the lines of communication with senior leaders open to ensure theyre aware of all the structures and processes HR maintains. Members can get help with HR questions via phone, chat or email. Indicate how business is being negatively impacted. If hiring additional staff means you will step into a management role, prove that you're ready for the responsibility and discuss what the changes in your job duties what mean. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Need help with a specific HR issue like coronavirus or FLSA? Again, details matter. For example, your needs assessment might include descriptions of average employee tenure, succession planning, employee training and development, and attrition and turnover. We will let you guys know when it becomes available. Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? Support needed to achieve the companys goals. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Decisions are far easier to make when they are driven by data. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. This question is easily one of the most frustrating things for hiring managers. Whats it costing to do things now versus the costs of how things can be done? I am afraid they are going to leave for another full time position in the company. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Not being specific with your requests is a critical mistake to avoid! Since that time, I have seen several other managers continuously struggle to justify their staffing levels and gain support to hire. . Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. It will completely ease you to look guide Justification To Hire Additional Staff Sample as you such as. As part of my strategy, however, I included the need to increase staffing. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. Practically no-nonsense HR, COVID-19 and legislation articlesand updates for small business& HR consultants. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. Be prepared. In simple words, the reason for asking for more number of working people to work on a project is mentioned. Mention if the request is for permanent or temporary employees. Suite 202 The common denominator is again hours, but looking at it in a different manner might help you justify the need for help. If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. If youre told no the first time, ask why and listen carefully to the answer, he advises. Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. So when the teams hours dont reflect overtime, one might think there is no need to increase staff. Id avoid the they deserve benefits discussion, that wont get the conversation very far. -BCEmployee Handbook Template Maybe. Unfortunately, your manager might not agree with your assessment. While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. Tim G. Editor The Managers Resource Handbook. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. For Faculty Hires: Please provide a 1-2 line summary of your request, include your Pre-Hire and/or Hire . The section below helps you to create a comprehensive new employee proposal to request additional staff. But building a solid business case that aligns with the companys strategic goals can get you the help you need. This is ruining the objectives and goals of the Sector-905 project. For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. Justifying an Increase in Headcount A Sample Presentation 2. $("span.current-site").html("SHRM MENA "); We recently began providing employees with these standing desks and feedback has been tremendous. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). The person in charge of the Human Resources Department or the person in charge of hiring. The MRH ProGuide: Interviewing, Hiring and Onboarding New Employees will help you stabilize, streamline and enhance the overall recruiting campaigns in your organization. Sample Headcount Justification Presentation, https://www.managersresourcehandbook.com/tools-and-templates/, Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Due to this, the customer base of the company has also increased. Then you can go get help with addressing that and try again.. Thank you.. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. Customize the documents to include your company's due diligence requirements when adding additional headcount. Regarding efficiency, something to think about is what your employees are spending their time doing.
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